Terms and Conditions
These terms and conditions outline the rules and regulations for the use of WTC Experiences(Legal Entity: Purplelight Digital Solutions LLP) Website, located at www.wtcexperiences.com These are the standard terms of Client Business of WTC Experiences (WTC), and all work undertaken by WTC shall be on these terms unless specifically mentioned in writing/email and agreed to by both parties prior to the event.
Event Booking Details
All bookings will be regarded as provisional until a 50% advance payment is received in our account or if WTC sales team shares a post-delivery payment confirmation over email.
WTC is not under any obligation to continue holding provisional bookings beyond the given option date (usually 10 working days from the date of booking), if the advance or emailconfirmation is not received. For the purposes of this Agreement “working days” shall mean
Monday to Friday inclusive.
Price & Payment
All prices quoted by WTC may be amended if there is a change of scope or due to any errors or omissions or where an increase is caused by a change in the circumstances beyond the reasonable control of WTC.
It is strictly the responsibility of the representative of the Client confirming the booking to inform all relevant parties of the payment terms, as set out by WTC.
Advance Payment – An advance payment of 50% of the total fee payable (including GST), as quoted and agreed in writing, of any event or programme shall be payable on confirmation of the order. The remaining 50% shall be known as the “balance”.
Balance Due – the balance of the total fee shall be payable on the day of the event or per date agreed beforehand in writing
Additional Expenses – any additional expenses or fees resulting from any changes made by the Client, that have not been quoted in the agreed proposal but subsequently incurred by WTC, will be invoiced separately after the event. Payment will be due within 5 working days of
presentation, any queries thereon raised within 3 working days of presentation and payment shall be made in writing or over email. WTC will agree any additional expenses or fees with the client prior to these being incurred.
Late Bookings – Should a booking be made within 5 working days of the event date, payment in full will be required to secure the event.
Any query arising from an invoice must be notified to WTC in writing by the Client within 10 working days of the date of the invoice receipt. Failure to comply will render the full invoice payable on the due date.
Confirmation & Cancellation Policy:
This clause applies to the following: where the client (a) cancels the entire event, (b) cancels partially or (c) reduces the duration of the event as a result of which the contracted value is reduced.
Should an event be cancelled, the following cancellation charges will apply and extend to the total scope which includes:
Any required event venue
Accommodations and function room hire
Any showstopper bookings
3rd party payments – Equipment rentals, pre-booked food and beverage charges
In addition, the client will settle any third-party charges incurred by WTC on behalf of the client.
Cancellation Clause %
More than 30 working days prior to the event - Nil but excluding any 3rd party advance payments made by WTC which are non-cancellable/refundable
5 or more working days prior to event - 90% refund of advance
3 working days prior to event - 50% refund of advance
24 hour prior to event - No refund
Any bank, payment gateway or administrative charges will be deducted from the refund value
All cancellations must be received in writing from the client and will be deemed to take effect from the date of receipt.
WTC reserves the right to cancel the client’s booking if there has been a change of more than 40% of the client’s original contract. Written notification will be sent to the client.
Any postponements of confirmed and contracted business or any Public Health Emergency or any law or any action taken by the relevant government bodies or public authority that directly affects the operation of the event will be considered as a cancellation in accordance with the above cancellation clauses. However, provided the revised event date is agreed (subject to availability) and takes place within 12 months of the original event date, payments received by WTC from the client shall form a credit towards the future event. Should any
postponement costs be incurred by WTC the client will be notified and these costs will be deducted from the amount held as credit.
This policy applies to all circumstances including any COVID-19 related reasons such as:
transportation disruptions and cancellations, social unrest, border closures, travel visas being
declined, illness, travel or health advisories and quarantines.
All participants acknowledge that changes in itinerary, location, content, host or other arrangements may happen with little or no notice before the event, in response to reasons including but not limited to: weather events, security events, closed borders, public health scares, host or team sickness or injury. WTC Experiences reserves the right to do so at any time, although we will make every attempt to make decisions jointly with the customers.
It may be necessary to cancel an event for reasons beyond our reasonable control. If WTC is required to cancel an event, we will oder you the choice of either: (a) a refund for the paid amount minus transaction and administrative charges if any; or (b) credit for a future event of your choice subject to availability, to be used within 12 months from the notice.
Any refund due, once approved, will be issued within 30 days of receipt of the cancellation notice to your original payment method, which usually show up in 3 - 5 days.
Liability
On some events, the activities that the Clients will undertake may be inherently dangerous although all guests are fully supervised throughout. As such neither WTC or its employees or agents shall be liable for any damage, loss, delay or expenses caused to the client, its employees, agents, licensees or invitees or any other persons attending the event except insofar as it results from the negligence of WTC or breach of contract.
Please note that during particular events and on certain activities it may be necessary to request individuals to sign a liability waiver on the day of the event (although the same does not purport to exclude liability for damage to personal property of the Clients employees or staff or property damage caused to the Clients property or personal injury arising as a result of the
negligence of WTC), in which instances WTC agrees to indemnify and hold the Client harmless against all such claims.
Cookies:
The website uses cookies to help personalize your online experience. By accessing WTC Experiences, you agreed to use the required cookies.
A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.
We may use cookies to collect, store, and track information for statistical or marketing purposes to operate our website. You have the ability to accept or decline optional Cookies. There are some required Cookies that are necessary for the operation of our website. These cookies do not require your consent as they always work. Please keep in mind that by accepting required Cookies, you also accept third-party Cookies, which might be used via third-party provided services if you use such services on our website, for example, a video display window provided by third parties and integrated into our website.
License:
Unless otherwise stated, Purplelight Digital Solutions LLP and/or its licensors own the intellectual property rights for all material on WTC Experiences. All intellectual property rights are reserved. You may access this from WTC Experiences for your own personal use subjected to restrictions set in these terms and conditions.
You must not:
Copy or republish material from WTC Experiences
Sell, rent, or sub-license material from WTC Experiences
Reproduce, duplicate or copy material from WTC Experiences
Redistribute content from WTC Experiences
This Agreement shall begin on the date hereof.
Parts of this website offer users an opportunity to post and exchange opinions and information in certain areas of the website. Purplelight Digital Solutions LLP does not filter, edit, publish or review Comments before their presence on the website. Comments do not reflect the views and opinions of Purplelight Digital Solutions LLP, its agents, and/or affiliates. Comments reflect the views and opinions of the person who posts their views and opinions. To the extent permitted by applicable laws, Purplelight Digital Solutions LLP shall not be liable for the Comments or any liability, damages, or expenses caused and/or suffered as a result of any use of and/or posting of and/or appearance of the Comments on this website.
Purplelight Digital Solutions LLP reserves the right to monitor all Comments and remove any Comments that can be considered inappropriate, offensive, or causes breach of these Terms and Conditions.
You warrant and represent that:
You are entitled to post the Comments on our website and have all necessary licenses and consents to do so;
The Comments do not invade any intellectual property right, including without limitation copyright, patent, or trademark of any third party;
The Comments do not contain any defamatory, libelous, offensive, indecent, or otherwise unlawful material, which is an invasion of privacy.
The Comments will not be used to solicit or promote business or custom or present commercial activities or unlawful activity.
You hereby grant Purplelight Digital Solutions LLP a non-exclusive license to use, reproduce, edit and authorize others to use, reproduce and edit any of your Comments in any and all forms, formats, or media.
Hyperlinking to our Content:
The following organizations may link to our Website without prior written approval:
Government agencies;
Search engines;
News organizations;
Online directory distributors may link to our Website in the same manner as they hyperlink to the Websites of other listed businesses; and
System-wide Accredited Businesses except soliciting non-profit organizations, charity shopping malls, and charity fundraising groups which may not hyperlink to our Web site.
These organizations may link to our home page, to publications, or to other Website information so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement, or approval of the linking party and its products and/or services; and (c) fits within the context of the linking party's site.
We may consider and approve other link requests from the following types of organizations:
Commonly-known consumer and/or business information sources;
Dot.com community sites;
Associations or other groups representing charities;
Online directory distributors;
Internet portals;
Accounting, law, and consulting firms; and
Educational institutions and trade associations.
We will approve link requests from these organizations if we decide that: (a) the link would not make us look unfavorably to ourselves or to our accredited businesses; (b) the organization does not have any negative records with us; (c) the benefit to us from the visibility of the hyperlink compensates the absence of Purplelight Digital Solutions LLP; and (d) the link is in the context of general resource information.
These organizations may link to our home page so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement, or approval of the linking party and its products or services; and (c) fits within the context of the linking party's site.
If you are one of the organizations listed in paragraph 2 above and are interested in linking to our website, you must inform us by sending an e-mail to Purplelight Digital Solutions LLP. Please include your name, your organization name, contact information as well as the URL of your site, a list of any URLs from which you intend to link to our Website, and a list of the URLs on our site to which you would like to link. Wait 2-3 weeks for a response.
Approved organizations may hyperlink to our Website as follows:
By use of our corporate name; or
By use of the uniform resource locator being linked to; or
Using any other description of our Website being linked to that makes sense within the context and format of content on the linking party's site.
No use of Purplelight Digital Solutions LLP's logo or other artwork will be allowed for linking absent a trademark license agreement.
Content Liability:
We shall not be held responsible for any content that appears on your Website. You agree to protect and defend us against all claims that are raised on your Website. No link(s) should appear on any Website that may be interpreted as libelous, obscene, or criminal, or which infringes, otherwise violates, or advocates the infringement or other violation of, any third party rights.
Reservation of Rights:
We reserve the right to request that you remove all links or any particular link to our Website. You approve to immediately remove all links to our Website upon request. We also reserve the right to amend these terms and conditions and its linking policy at any time. By continuously linking to our Website, you agree to be bound to and follow these linking terms and conditions.
Removal of links from our website:
If you find any link on our Website that is offensive for any reason, you are free to contact and inform us at any moment. We will consider requests to remove links, but we are not obligated to or so or to respond to you directly.
We do not ensure that the information on this website is correct. We do not warrant its completeness or accuracy, nor do we promise to ensure that the website remains available or that the material on the website is kept up to date.
Disclaimer:
To the maximum extent permitted by applicable law, we exclude all representations, warranties, and conditions relating to our website and the use of this website. Nothing in this disclaimer will:
Limit or exclude our or your liability for death or personal injury;
Limit or exclude our or your liability for fraud or fraudulent misrepresentation;
Limit any of our or your liabilities in any way that is not permitted under applicable law; or
Exclude any of our or your liabilities that may not be excluded under applicable law.
The limitations and prohibitions of liability set in this Section and elsewhere in this disclaimer: (a) are subject to the preceding paragraph; and (b) govern all liabilities arising under the disclaimer, including liabilities arising in contract, in tort, and for breach of statutory duty.
As long as the website and the information and services on the website are provided free of charge, we will not be liable for any loss or damage of any nature.